TO: Honorary Members, Members of the Executive Council, Member Clubs, Associate Members, Affiliate Members
FROM: Edwyn Wood, General Secretary
DATE: February 17th, 2017
SUBJECT: Annual General Meeting 2017
Notice is hereby given of the Annual General Meeting of the Barbados Football Association (BFA) on Sunday March 19, 2017 at 9:00 am in the “Sir Hugh Springer” Auditorium, Barbados Workers Union, Harmony Hall, St. Michael.
a. Declaration that the Annual General Meeting has been convened and composed in compliance with the Statutes of the BFA;
b. Verification of the composition of the Meeting and of the Executive Board Members and Delegates entitled to vote;
c. Approval of the Agenda;
d. The President’s Address;
e. The appointment of scrutineers;
f. Suspension or expulsion of Members;
g. The approval of the Minutes of the previous Annual General Meeting and the Minutes of the Extraordinary General Meeting;
h. Presentation and the approval of the Annual Report of Activities of the Association for the past year;
i. Presentation and approval of the audited Accounts and Balance Sheet of the Association (Financial Report) for the past year;
j. The presentation of the budget for the coming year;
k. Admission of new members;
l. The election of the External Auditor of the Association for the coming year;
m. The consideration of any additions or alterations to the Statutes of the Association that may have been submitted; and
n. The discussion of any motions that may have been submitted.
Members are entitled to be represented by two (2) delegates at the meeting, both of whom are entitled to vote. In this regard, members who will be represented by delegates are kindly requested to complete and return the approved delegated form to the BFA on or before 5:00pm on Monday, February 27, 2017.
Additions or Alterations to Statutes
Additions or alterations to the BFA statutes are to be submitted in writing to the General Secretary of the Association on or before 5:00pm on Monday, February 27, 2017. A proposal submitted by a Member is valid, provided it has been supported in writing by at least twenty other Members.
Motions and Proposals
Motions and proposals to be included on the Agenda for the Annual General Meeting are to be submitted in writing along with supporting documentation to the General Secretary of the Association on or before 5:00pm on Monday, February 27, 2017.
Thanking you for taking note.
BARBADOS FOOTBALL ASSOCIATION